PRIVACY POLICY
In this privacy policy references to we, us, our, mean the Montgomery company that processes your personal data and interacts with you as detailed below. The relevant entities are listed below and all have a registered office of 9 Manchester Square, London, W1U 3PL:
This website is operated by [Angus Montgomery Limited] [ Montgomery Events Limited], so any technical data is primarily processed and collected by that entity within the Montgomery group.
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights please contact the DPO using the information set out in the contact details section below.
Personal data or personal information means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Special Category Data and Criminal Convictions
We do not routinely collect special category data or information in relation to criminal convictions, however, depending on the services we are to provide to you, we may need to collect this information. For example, where you attend one of our events we may need to collect information about your dietary or access requirements, or if you are applying for a role with us, if we are entitled to carry out criminal records checks to ensure that there is nothing in your criminal convictions history which makes you unsuitable for the role. We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so.
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals' Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.
If you provide personal data to us about someone else you must ensure that you are entitled to disclose that personal data to us and that, without us taking any steps to verify this, we may collect, use and disclose that personal data as described in this privacy policy. It is your responsibility to inform the individual concerned of this privacy policy.
We use different methods to collect data from and about you including through:
Legal basis
The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose/Use | Type of data | Legal basis |
|---|---|---|
| To register you as a new or returning customer | (a) Identity (b) Contact (c) Image | Performance of a contract with you |
| To administer our events and provide our products/services, including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us (c) Grant you access to, or allow you to be involved in, an event, exhibition or conference. | (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications (f) Event (g) Image | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
| Where we take images or film at our events | (a) Image | Necessary for our legitimate interests (to create content about our events) |
| To manage our relationship with you which will include: (a) Notifying you about changes to our products and services, terms or privacy policy (b) Dealing with your requests, complaints and queries. | (a) Identity (b) Contact (c) Technical (d) Usage (e) Marketing and Communications | (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and manage our relationship with you) |
| To use tracking technologies to understand whether our e-mails are opened and what links are clicked on by our customers. | (a) Technical (b) Usage | Necessary for our legitimate interests (to improve our interactions with you) |
| To send you service communications or to contact you to tell you about changes to or issues affecting the products or services. | (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications | Performance of a contract with you |
| To confirm your identity and authenticate the information you provide for security purposes. Identity checking may also involve checking the registration information you give us against information we already hold about you if you are a returning customer and potentially publicly available information about you. | (a) Identity (b) Contact (c) Technical (d) Image | Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud) |
| To verify your employment history and qualifications and consider your suitability for the job role you have applied for. | (a)Identity (b)Contact (c)Recruitment | Necessary for our legitimate interests. |
| To comply with legal obligations and to carry out necessary checks. | (a)Identity (b)Recruitment | To comply with legal obligations and to carry out necessary checks. |
| To be able to provide and improve the customer support we provide to you (e.g. when you have questions or when you forget your log-in information). | (a) Identity (b) Contact (c) Technical | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
| To ensure that our team has the best knowledge and expertise they need to ensure we provide the best possible experience to our customers when interacting with us. | (a) Identity (b) Contact (c) Technical | (b) Necessary for our legitimate interests (to improve our customer service) |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data). | (a) Identity (b) Contact (c) Technical | (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud) (b) Necessary to comply with a legal obligation |
| To deliver relevant website content and online advertisements to you and measure or understand the effectiveness of the advertising we serve to you | (a) Identity (b) Contact (c) Usage (d) Marketing and Communications (e) Technical | Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
| To enable you to access and use our apps | a) Identity (b) Contact (c) Usage (d) Marketing and Communications (e) Technical | Performance of a contract |
| To use data analytics to report on our services and to improve our website, products/services, customer relationships and experiences and to measure the effectiveness of our communications and marketing | (a) Technical (b) Usage | Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
| To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you | (a) Identity (b) Contact (c) Technical (d) Usage (e) Marketing and Communications | (a) Necessary for our legitimate interests (to carry out direct marketing, develop our products/services and grow our business) (b) Consent, having obtained your prior consent to receiving direct marketing communications |
| To carry out market research through your voluntary participation in surveys | (a) Identity (b) Contact (c) Marketing and Communications | Necessary for our legitimate interests (to study how customers use our products/services and to help us improve and develop our products and services) |
| To enable you to partake in a prize draw, membership offer, competition or other promotional activities | (a) Identity (b) Contact (c) Usage (d) Marketing and Communications | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) |
Direct marketing
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving the marketing.
We may also analyse your Identity, Contact, Technical and Usage Data to form a view which products, services and offers may be of interest to you so that we can then send you relevant marketing communications.
Third-party marketing
Generally, we will get your express consent before we share your personal data with any third party for their own direct marketing purposes.
When attending event, you have the option to scan your badge at exhibitor’s stands. Where you do so, the exhibitor will directly have access to your personal data (namely name, job title, company name, email, address, phone number) and may follow up with you following the event. If you do not want the exhibitor to contact you, do not scan your badge, as the scanning of your badge is deemed to be an opt in to here form such exhibitors. We do not manage the consent here.
Opting out of marketing
You can ask to stop sending you marketing communications at any time by following the opt-out links within any marketing communication sent to you or by contacting us at data@montgomerygroup.com.
If you opt out of receiving marketing communications, you will still receive service-related communications that are essential for administrative or customer service.
Cookies
The cookies used by us are described in detail in our cookies policy. Each website operated by us maintains its own cookies policy, which may vary depending on the specific cookies deployed on that site. Accordingly, the type of cookies used, the purposes for which they are used, and the choices available to you may differ from one website to another. For more information about the cookies we use on our main website, including details on how to manage your cookie preferences, please see AML Cookies Policy - Group Website
We may share your personal data where necessary with the parties set out below for the purposes set out in the purposes table above, and as further detailed below:
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We share your personal data within the Montgomery group. This will involve transferring your data outside the UK to the EU, but your personal data is not routinely shared outside of the EU.
In addition to the above, we may transfer your personal data to service providers that carry out certain functions on our behalf. This may involve transferring personal data outside the UK to countries which have laws that do not provide the same level of data protection as the UK law.
Whenever we transfer your personal data out of the UK to service providers, we ensure a similar degree of protection is afforded to it by ensuring that the following safeguards are in place:
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place physical, electronic and procedural safeguards to protect your personal data and have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
We’ll keep some of your personal information for as long as we need it to provide and market the products and services you’ve signed up to or which may be of interest.
In all cases, our need to use your personal information will be reassessed on a regular basis, and information which is no longer required for any purposes will be disposed of.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances you can ask us to delete your data, see section 10 below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
You have a number of rights under data protection laws in relation to your personal data.
You have the right to:
If you wish to exercise any of the rights set out above, please contact us at data@montgomerygroup.com.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you have any questions about this privacy policy or about the use of your personal data or you want to exercise your privacy rights, please contact our DPO in the following ways:
This website is not intended for children and we do not knowingly collect data relating to children. However, we may be required in very limited circumstances from time to time to collect the names and date of birth of dependants.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand. The ICO will expect you to have done this before reviewing your complaint. You can find our complaints form here AML Data Protection Complaint Form
We keep our privacy policy under regular review. This version was last updated on 1st April 2026.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new address or email address.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
Terms and Conditions Events
Refund policy for an event ticket
29 or more days before the event a ticket will receive an 80% refund (20% admin fee is deducted); after this the ticket is non-refundable.
At any time before the event ends, a ticket may be transferred, or a credit note can be issued for the total payment amount that is usable to any of our future events, up to one calendar year after issuance.
Definition
For the purpose of this document Halldale Group shall mean Halldale Media Limited, a company registered in England and Wales under company number 2734812 or Halldale Media Inc, a company registered in the state of Florida company number FIN:04-3671496.
The word “Organiser” shall mean Halldale Group or its officers or employees acting for it, in the management of the conference/exhibition. The term “Exhibitor” includes all employees or agents or any company, partnership firm or individual to whom space has been allocated for the purposes of exhibiting. The term “Landlord” shall mean the owners and management of the appointed exhibition venues.
Eligibility of Exhibits
Exhibits must fall within the defined scope of the Exhibition. The Exhibitor shall not display on his stand any products which fall into classes other than those described on the application for space and/or sales brochure unless prior consent has been given by writing by the Organisers. Allotment of space by the Organisers shall not imply that they accept the proposed exhibits, and the Exhibitor shall satisfy himself that the exhibits comply with the regulations. The Organisers reserve the right to exclude and/or require to be removed any exhibit which in their reasonable opinion is not within the scope of the Exhibition or is not suitable for the site allocated to the Exhibitor. The decision of the Organisers as to the eligibility of the exhibit will be absolutely final and binding.
Charges for Space
Charges include the rental cost of the space only. Any shell scheme stand or other booth package and benefits offered with the space are supplied on a complimentary basis by the Organiser. Official contractors have been appointed and will be the sole contractors for the construction and erection of the shell scheme stands. The Exhibitor may decide not to use the offered shell scheme, booth package and benefits. In this case the Exhibitor must notify the Organiser or their appointed Official Contractor in writing and their space will be considered a Space Only site. There will be no refund of space rental charges to the Exhibitor and the Exhibitor will be solely responsible for all costs resulting from the build and tear down of their custom stand.
Additional charges
Any Additional charges due outside of the agreed contract are the full responsibility of the Exhibitor including but not limited to, shipping charges, additional equipment, food and beverages, bespoke stand builds, Etc
Non-Payment Policy
UNDER NO CIRCUMSTANCES SHALL THE EXHIBITOR BE PERMITTED TO ERECT OR OCCUPY A STAND OR SITE IF THE RENTAL HAS NOT BEEN PAID IN FULL. Should an Exhibitor be prevented from occupying his site for this reason, all rental paid shall be forfeited and the balance of the rental shall be retrieved forthwith by the Organisers.
Cancellations
Deposits will be refunded, less than a minimum of 20% administration fee, if written notice of cancellation is received by the date stipulated in the contract.
Dismantling of Exhibits
Exhibits must not be removed and displays must not be dismantled either partially or totally before the closing time on the last day of the exhibition. The security of the stands and their contents during the entire breakdown period remain wholly the responsibility of the Exhibitor, his agent or contractor. The Organisers cannot be held liable for any damage or losses that might occur. All exhibits and display material must be removed as soon as possible and by the time indicated in the Technical Manual.
Stand Construction
ALL STAND CONSTRUCTION AND DISPLAYS MUST BE MADE FROM FIREPROOF MATERIALS AND INSTALLED TO THE SATISFACTION OF THE AUTHORITIES. All electrical installations must be carried out by the appointed contractor. No flashing lights are permitted. The Organisers reserve the right to disconnect the electrical supply to any illuminated fascia which, in their opinion, is causing a nuisance to any other Exhibitor.
Construction Contractors
The Exhibitor may use a contractor of his choice for the construction and erection of stands in Space Only sites, and interior fitments for shell stands, provided that the Contractor selected is party to the terms of the Working Rule Agreement for the Exhibition Industry currently in force.
Exemptions
Applications for changes in the regulations due to special needs in an Exhibitor’s area must be forwarded in writing to the Organisers with full details of the matter for which the exemption is sought. Exemption may be granted at the Organizer’s discretion but will not be considered or granted unless requested in writing.
Sub-letting
The Exhibitor shall not assign the contract, sub-let or part with his site or stand or any portion of it without prior written consent from the Organisers. No name other than that of the Exhibitor may be displayed on the site or stand, nor may any literature in respect of goods other than those of the Exhibitor be displayed or distributed without the written consent of the Organisers.
Alteration to Floorplan
Whilst the Organiser will use all reasonable endeavours to ensure that the Exhibitor’s stand is located in the area of the venue originally allocated to it, if absolutely necessary, the Organiser reserves the right at its sole discretion to re-locate the Exhibitor to a different area before commencement of the Exhibition.
In the unlikely event that the area to which the Exhibitor is re-located is smaller than the space originally allocated to it, the Exhibitor will be entitled to a pro rata reduction in the rental.
Fire Risk and Safety
To comply with the local Fire and Safety Authority, the aisles and gangways must be kept free from obstruction during the whole time the building is open for the purpose of the Exhibition. Any articles or goods found therein may be removed by the Organisers, and the Organisers shall not be responsible for any loss thereof occasioned by such removal.
The Exhibitor shall do nothing to jeopardize the current insurance policies or the licences of the Landlords or the Organisers and the Exhibitor shall in all cases comply with any requirements of the Authorities. An Exhibitor in breach of any of the provisions of this Regulation will be liable for all claims; loss and damage thereby caused and will indemnify the Organisers in respect thereof.
Damage to Buildings
The Exhibitor shall not cause or permit any damage to the Exhibition buildings or any part thereof or to any fixtures and fittings therein not the property of the Exhibitor and shall not alter or interfere with the structure of the Exhibition buildings. Any Exhibitor in breach of this Regulation shall indemnify the Organisers in respect of any claim for such damage for which the Organisers shall be liable to any third party.
Operating Machinery or Exhibits
Moving machinery or equipment shall be at the expense of the Exhibitor and will be installed and protected to the satisfaction of the Organisers, Landlords and Authorities. If such machinery or equipment shall, in the opinion of the Organisers, be too noisy or cause annoyance to other Exhibitors or to visitors, it shall be switched off on request from the Organisers.
Failure of Services
The Organisers will use their best endeavors to ensure the supply of the services of the Landlords and of those mentioned in the Technical Manual, but they shall not incur any liability to any Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of capital due or paid.
Admission
The Organisers will issue official badges of admission and no other form of admission will be valid. No Exhibitor or agent or contractor will be admitted to the exhibition without producing to the officials at the entrances the Exhibitor’s badge issued to him by the Organisers. The Organisers reserve the right to withdraw the badge issued to any person if complaints have been received concerning his conduct.
Entry Forms
Each exhibiting company is responsible for ensuring that all equipment and display items have the necessary documents to meet all National and Local Laws, regulations and procedures for admission into the country. The Organisers cannot be held responsible for any errors or omissions or be held liable by the Exhibiting company in the event the Authorities raise any questions regarding the Entry forms.
Insurance
The Exhibitor is responsible for all claims, actions or costs for personal injury or damage to property arising in connection with the erection and dismantling of the Exhibitor’s stand and anything permitted, omitted or done thereon or therefrom during the period of the Exhibition caused directly or indirectly by the Exhibitor or any contractor or any person connected with the Exhibiting company. The Exhibitor will indemnify the Organisers in respect of each and every claim and all actions, proceedings, costs, claims and demands in respect thereof. The Organisers will not be responsible for the loss or damage to exhibits or to any other property of the Exhibitor, his invitees or licensees howsoever caused. The Exhibitor must take out adequate insurance in respect of such claims. The Exhibitor must also have a minimum of US dollars $2,000,000 per occurrence, or the equivalent Third Party Liability Insurance which covers premises and operations at Exhibitions. Additionally for WATS a minimum of $2,000,000 US dollars per occurrence, or the equivalent, in General Liability Insurance which covers premises and operations at Exhibitions and Halldale Media Inc. must be named as an Additional Insured.
Insurance Liability
Neither the Organisers nor Landlords will be responsible for the safety of any exhibit or property of any Exhibitor, or any other person, for the loss or damage of, or destruction to the same, by theft or fire or any cause whatsoever, or for any loss or damage whatsoever sustained by the Exhibitor by reason of any defect in the building caused by fire, storm, tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs, civil disturbances, explosion, inevitable accident, force majeure, or any other cause not within the control of the Organisers. The Exhibitor agrees and undertakes to insure in their full replacement value the contents of his and all associated ancillary equipment and materials.
Postponement or Abandonment
In no event shall the Exhibitor have any claim for damage of any kind against the Organisers or the Landlord in respect of any loss or damage consequential upon the prevention, postponement or abandonment of the Exhibition, by reason of any of the events referred to above of the Exhibition Building becoming wholly or partially unavailable for the holding of the Exhibition for reasons beyond the Organisers control, and the Organisers shall be entitled to retain such part of all sums paid by the Exhibitors as the Organisers consider necessary. If, in the opinion of the Organisers, re-arrangement or postponement of the period of the Exhibition, or by substitution of another hall, or building, or another reasonable manner, the exhibition can be carried through, the contract for space shall be binding upon the parties, except as to size and position of stands, as to which any modifications, substitutions, or rearrangements they consider necessary shall be determined by the Organisers.
Right of Rejection
Exhibits are admitted to the Exhibition and shall remain there solely on strict compliance with these Rules and Regulations. There shall be no return of payment if rejection or prohibition is deemed necessary by the Organisers. All rental paid by the Exhibitor shall be forfeited to and retained by the Organisers.
Interpretation of Regulations in Translation
In the event of any dispute as to the interpretation of these Rules and Regulations as a result of their translation into a foreign language, the English version shall be binding.
Disputes
The proper law of the Contract shall be English Law and all disputes as to the construction or application of these Terms and Conditions or the rights and liabilities of any person hereunder shall be determined by English Law.